1

Apologies For Absence

2.

Election of Chairman

3.

Election of Vice-Chairman

4

To receive declarations of interest relating to items on the agenda

5.

To appoint representatives to committees and other organisations, as follows:

1. Clift Meadow Trust
2. Village Hall Trust
3. Police and Neighbourhood Watch panel
4. Basingstoke District Association of Parish & Town Councils
5. Finance Working Group
6. Planning Committee
7. Education & Schools
8. Allotments & Burial Ground

6.

Resolution that all Councillors be authorised to sign cheques/authorise online payments

7.

Appointment of Responsible Financial Officer 

8.

Review Standing Orders and Financial Regulations

9

Minutes of the Last Parish Council Meeting

9.1

To approve and sign the minutes of the meeting on 17^th April 2018.

9.2

Matters arising from minutes not otherwise on agenda

10

Open Forum – To hear matters raised by members of the public, or Cllrs with a prejudicial interest either on agenda items, or for future consultation (maximum period of 10 minutes only).

(NB for non-agenda items Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification)

11

Planning & Development

11.1

Summary of Planning Committee meeting held on 9^th May 2018

11.2

To note receipt of any approval/refusals

11.3

Update on planning enforcements

11.4

Update on reserved matters applications

12

Parish Environment

13

Clerks Report & Administration

13.1

IT Project update

13.2

2017/18 Audit review

1. To agree and sign the 2017/18 Governance Statement
2. To agree and sign the 2017/18 Accounting Statement

13.3

Parish Magazine article

14

Reports

14.1

To receive reports from parish council representatives

a.

Allotments and Burial Ground

1. Allotment community award

b.

Village Hall Trust

c.

Clift Meadow Trust

1. Vandalism and security update

d.

Education and Schools

e.

Police & Neighbourhood Watch

f.

Highways/Footpaths

g.

Road Safety Project

14.2

Borough Councillor report

14.3

County Councillor report

14.4

Chairman’s report

1. Letter for new residents - update
2. Replacement plaque/honours board - update

15

Consultation documents requiring consideration

15.1

Powers for dealing with unauthorised development and encampments

16

Grant Applications

17

Finance

17.1

To approve payments & approve reconciliation against bank statement

17.2

To acknowledge any receipts

18

Date of Next Meeting – Tuesday 19^th June 2018

19

Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960

20

Confidential Items